Letter for stopping the payment for a defective supplied material

Question : Write a letter to the manager of your Purchase department for stopping the payment for a defective supplied material in your department.

Note: A copy of the letter is also to be sent to your boss.

14-06-2018

To
The Manager.
Purchase Department,
XXXXXX Corporation Of XXXXX Limited,

Sir Dear/Sir/ Madam ,

Sub: Letter for stopping payment-Order No XXXXX548.

The material supplied by M/s Exampl Vendor (Vendor Code- XXXXXX0674) have technical defect. Therefore the payment for this item may please be stopped.
The details of the item is given below:
Material: xxxxxxxxxx
Short Description: Name of the material in short.
PO: Example785
P.O. Date: 18.05.2018
Qty.: 1
P.O. Value: Rs xxxxxx.00

Regds :
XXXXX Shami,
Dy. Manager
Personal no.-xxxxxx,
XXXXX Shop,
xxxxxx Corporation of xxxxxx Limited
Mobile : 91xxxxxxxxxx
email :example@gmail.com

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